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Honest comparison

GymManage Pro vs Zen Planner: Which is right for martial arts schools and functional gyms?

Zen Planner is a member management platform popular with martial arts schools, CrossFit boxes, and small gyms — billing, attendance, and belt/skill tracking. Here's a factual look at how the two compare — features, pricing, and where each one fits best.

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Feature comparison: GymManage Pro vs Zen Planner

Side-by-side breakdown of core CRM capabilities.

FeatureGymManage ProZen Planner
Client/contact database with tags & statusMember profiles
Notes per client
Calendar view (sessions, follow-ups, renewals)Class calendar
Mobile-responsive web app
Stripe payment status in client profileBuilt-in processor
CSV import (Mindbody, spreadsheets)Concierge migration
Referral tracking (who referred whom)
Package tracker (sessions used / remaining)Membership-based
No-show tracker + automated reminders
Renewal nudge automationsBasic
Lead funnel (Discovery → Proposal → Enrolled)Basic
Onboarding checklist per client
Email sequence builderBasic
Free plan

Which one should you pick?

Choose Zen Planner if…

  • You run a martial arts school and need belt progression, skill tracking, and attendance history.
  • Recurring membership billing and family accounts are central to your model.
  • You're okay paying $117+/mo starting price and layering marketing tools on top.

Choose GymManage Pro if…

  • You want a CRM-first system with renewal nudges, pipelines, and sequences included.
  • You don't need class check-ins, kiosks, or belt tracking — you need to stop losing renewals.
  • You want to start free and skip the required onboarding call.

Pricing: GymManage Pro vs Zen Planner

Zen Planner

  • Starter
    Up to 50 members.
    From $117/mo
  • Growth
    Scales with member count.
    $157+/mo
  • Pro
    Unlimited members, advanced reporting.
    $227+/mo

GymManage Pro

  • Free
    Up to 25 clients. All core CRM features.
    $0
  • Pro
    Unlimited clients, automations, email sequences.
    $29/mo
  • Studio
    Multi-trainer, advanced reporting.
    $79/mo

Pricing approximate and subject to change — check each vendor's site for current rates.

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No credit card. Up to 25 clients on the free plan. Import your existing client list in minutes.

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