CRM for martial arts schools
A martial arts CRM that tracks belt progression, not just billing
Martial arts schools have unique needs: belt promotions, ranking curriculums, kids-program parent contacts, seminar cohorts. GymManage Pro handles all of it in one system — without the price tag of Gymdesk or Kicksite.
Active clients
42
Renewals this week
7
Overdue payments
2
Belt progression as a first-class object
Every student has a current rank, a promotion history, and a testing eligibility date. GymManage Pro stores all three per student — no more spreadsheet next to the mat.
When testing time comes, filter by 'eligible for next promotion' and you have the roster in 10 seconds. When a student stalls, the tag makes it easy to send a targeted 'come to Saturday's open mat' message.
Parents ARE the client for kids programs
For kids' programs, the parent is the paying customer and the primary communication channel — not the student. Every kid profile links to a parent contact with phone, email, and payment status.
Trial signup? The parent gets the follow-up. Belt test coming up? The parent gets the reminder. Payment failed? The parent gets the SMS.
Seminars and camps get their own workflows
Guest instructor seminars, summer camps, competition team fees — track each as its own cohort with dedicated payment status and follow-up sequences. Never chase 'did they pay the camp deposit?' in a Google Sheet again.
What you actually get
- Student profile with current belt, promotion history, and eligibility date
- Parent contact linkage for kids' programs
- Membership + private-lesson package tracker
- Renewal + failed-payment automations
- Cohort tracking for seminars, camps, competition teams
- Trial → Active → Lapsed pipeline
- Multi-instructor seats with per-program permissions
- Stripe payment status per family
GymManage Pro vs Gymdesk
| Feature | GymManage Pro | Gymdesk / Kicksite |
|---|---|---|
| Belt/rank tracking | Built-in | Built-in |
| Parent-child linkage | Yes | Yes |
| Setup time | 60 seconds | Days |
| Monthly cost (small dojo) | $29–$79/mo | $85–$225/mo |
| Trial pipeline + follow-up sequences | Yes | Basic |
| Free tier | Yes (25 students) | No |
Who this is for — and who it isn't
Great fit if…
- BJJ, karate, taekwondo, judo, MMA, or mixed academy
- 20–500 active students including a kids program
- You want belt/rank tracking without a dedicated dojo suite
- You're tired of paying enterprise pricing for a 60-student school
Not for you if…
- You need a built-in tournament registration platform
- You require a native mobile app for parents (yet)
Pricing
Free for the first 25 students. Studio plan is $79/month with multi-instructor seats, cohort tracking, and belt-progression reporting.
FAQ
How does belt tracking work?
Each student has a current rank, promotion history, and a target eligibility date. You can filter by 'eligible for next promotion' to build the testing roster in seconds.
Can I link a parent to multiple kids?
Yes. One parent contact, multiple linked student profiles — payment and communication flow through the parent.
Do you handle seminars and open mats?
Yes. Each event is a cohort with its own payment tracking and follow-up sequence.
Is this good for BJJ specifically?
Yes — BJJ rank progression (white → blue → purple → brown → black + stripes) is fully supported with per-stripe tracking.
How does it compare to Gymdesk?
Cheaper, faster to set up, less feature bloat. Gymdesk is a solid all-in-one; GymManage Pro is a focused CRM you can pair with your existing booking tool.
Can I export student records for a state licensing audit?
Yes — full CSV export any time.
Does it support waivers?
Store waiver status per student. Digital waiver signing is on the Studio plan roadmap.
Keep reading
- Martial arts school management software
- Find martial arts schools near me
- Martial arts belts in order
- Jiu jitsu near me
- Gymdesk alternative
Start free in 60 seconds
No credit card. Free tier on every plan.