Yoga studio software
Yoga studio software your teachers will actually open
The best yoga studio software isn't the one with the fanciest booking marketplace — it's the one that keeps your regulars coming back, tracks class packs cleanly, and pays teachers on the same page they teach on. GymManage Pro is built around the four things a yoga studio lives and dies by: packs, retention, teachers, and workshops.
Active clients
42
Renewals this week
7
Overdue payments
2
What yoga studio software actually needs to do
Skip the sales-deck feature lists. A yoga studio has four operational realities: (1) students buy packs of 5, 10, or 20 classes with expiry dates, (2) 60% of retention comes from a personal relationship with 1–2 favorite teachers, (3) workshops and retreats are 30–50% of your profit but almost nobody's software handles them properly, and (4) teacher payouts are always slightly wrong on the current tools.
Software that solves those four problems will save a small studio 5–8 hours a week and lift retention 10–15 points. Software that adds a public class marketplace, a POS with retail inventory, and a branded app your students will never install just adds a $199/month bill.
Class packs are the core of yoga studio software
Every yoga studio sells packs — the intro 5-pack, the 10-pack, the 20-pack, the unlimited. Good yoga studio software treats each pack as a first-class object: purchase date, classes used, classes remaining, expiry date, auto-renew flag, gifted-to flag.
The magic is what the software does with that data. GymManage Pro flags packs at 80% consumed, so you can nudge the renewal at the right moment. Packs expiring within 14 days surface on your dashboard. Students who bought 10 and used 3 in six months get tagged 'at-risk' automatically — those are the ones a personal message brings back.
Retention is the whole business
The average yoga studio loses 40–60% of new students in the first 90 days. Most software watches that happen in real time and doesn't say a word. GymManage Pro doesn't just track it — it tags at-risk students the moment they miss two weeks and puts a task on the studio manager's dashboard.
The nudge doesn't have to be an email. Half the time it's a text from the front desk saying 'we miss you.' That single message pulled from data — not memory — is worth more than most retention features other yoga studio software brags about.
Teacher payouts nobody automates
Most studios pay teachers with a Google Sheet the manager updates weekly. It's late, it's wrong 15% of the time, and it burns 2–3 hours every week. GymManage Pro logs every teacher's classes with headcount and pay-rate, and spits out a payout report you can hand to your bookkeeper.
The payout report has one row per teacher per pay-period: classes taught, students taught, pay-per-student vs pay-per-class, workshop bonuses, retreat rev-share. It's the entire back office of a yoga business in one download.
Workshops and retreats — the profit centers
A single retreat can equal a month of drop-in revenue. Most yoga studio software either doesn't support retreats at all or treats them like a giant class. GymManage Pro treats each workshop or retreat as a package with a capacity, a wait-list, a deposit schedule, and a rev-share structure with any co-leader.
You can email everyone who took a specific workshop, keep the retreat roster in one place, and see per-retreat P&L in a single view. This is the feature that pays for the software.
What you actually get
- Class pack tracker: 5-pack, 10-pack, 20-pack, unlimited, monthly
- Auto-flag packs at 80% used and 14/7/1 day before expiry
- At-risk student detection (bought but not booking)
- Teacher-payout report with pay-rate, class count, and headcount
- Workshop and retreat management with deposits, capacity, and rev-share
- Trial → Active pipeline for intro-offer conversion
- Stripe payment status and failed-card recovery
- Free for the first 25 students — no credit card required
GymManage Pro vs Mindbody
| What matters | GymManage Pro | Mindbody |
|---|---|---|
| Setup time | 60 seconds | 2–3 weeks with onboarding |
| Cost for a 200-student studio | $79/month | $139–$399/month |
| Class-pack expiry tracking | Per-pack, per-day, alerts | Basic credit balance |
| Teacher payout automation | Native, one-click report | Manual or 3rd-party add-on |
| Workshop / retreat management | Built-in, deposits + rev-share | Basic events |
| Auto renewal nudges | 14/7/1 day, editable | Manual |
| Public marketplace | No — pair with a booker | Yes |
Who this is for — and who it isn't
Great fit if…
- Small to mid yoga studio (40–500 active students)
- You run workshops and retreats alongside regular classes
- You pay 2+ teachers per week and want payout to be automatic
- Retention matters more than a public marketplace
- You already have (or don't need) a public booker
Not for you if…
- You need ClassPass-style public marketplace built in
- You're a chain with 5+ locations needing enterprise SSO
- You sell retail as your primary revenue stream
Pricing
Free for the first 25 students. Pro is $29/month for unlimited students + automations. Studio is $79/month for multi-teacher seats, payout reports, workshops, and at-risk detection. No per-teacher fees, no setup, no annual lock-in.
FAQ
Is this the best yoga studio software for a small studio?
For studios under 500 students that care more about retention and teacher payouts than a public marketplace, yes. If you need ClassPass integration or run 5+ locations, Mindbody or Mariana Tek is better.
How is yoga studio software different from booking software?
Booking software puts butts in seats. Yoga studio software (this) tracks the client-relationship layer — packs, renewals, retention, teachers, workshops. Most studios use both.
Can we track unlimited monthly plans and packs together?
Yes. Each membership type is a distinct object with its own expiry rules, auto-renew, and pause flags. Freeze a member for injury without deleting them.
Do you handle teacher pay per-head and per-class?
Both. Set a base rate + a per-student bonus per teacher. Payouts export as CSV for your bookkeeper or Gusto.
Can we run a 6-week workshop or a Costa Rica retreat?
Yes. Workshops and retreats are first-class objects with deposits, wait-lists, capacity, and rev-share for co-leaders.
Do you integrate with Momence or Walla?
CSV import weekly today. Direct integrations with major yoga bookers are on the roadmap for 2026.
How fast can we migrate off Mindbody?
Export your student list to CSV, import in GymManage Pro. Under 5 minutes for most studios. Pack balances migrate too.
Is there a mobile app for teachers?
It's a fast mobile web app — no download, works on the studio iPad, faster than most native apps.
Keep reading
- CRM for yoga studios
- Pilates studio software
- Yoga studio software checklist
- How to start a yoga studio
- Running a yoga business in 2026
- The mirror we recommend for studios
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