Studio management software
Studio management software that fits a studio, not an enterprise
'Studio management software' has become code for 'the same enterprise platform sold to yoga studios, dance studios, Pilates studios, and boutique fitness at the same price.' GymManage Pro is what you buy instead: same clean CRM, class-pack tracking, retention automation, and teacher payouts — for one-third the cost and one-tenth the setup time.
Active clients
42
Renewals this week
7
Overdue payments
2
What studio management software actually needs to do
Every fitness studio — yoga, Pilates, dance, HIIT, cycling, martial arts — runs on the same four problems: (1) class packs and memberships, (2) student/member retention, (3) teacher/instructor scheduling and pay, and (4) space capacity. The style differs. The problems don't.
GymManage Pro is built around those four problems. Not around a public marketplace, not around a branded mobile app, not around retail POS. Just the operational core of a studio, done well, at a price that doesn't require you to raise class prices to cover it.
Class packs and memberships in one system
Studios sell packs. 5-classes, 10-classes, 20-classes, unlimited monthly, unlimited annual, gift cards, comp cards for family members. GymManage Pro treats every pack and membership as a first-class object with its own purchase date, expiry, auto-renew, and pause rules.
The management layer is what makes it real: packs flagged at 80% used surface on your dashboard. Expiring memberships get a 14/7/1-day nudge. Comp cards for staff family members bypass billing but still show up in attendance. Nothing falls through the cracks.
Retention: the whole ROI
Small studios lose 40–60% of new students in the first 90 days. Studio management software that doesn't do anything about that is worth exactly nothing. GymManage Pro auto-tags at-risk students (bought a pack, haven't been in for 14 days), puts them on your daily task list, and gives you a suggested outreach message.
The message doesn't have to be a discount. Often it's a text from the front desk: 'we miss you.' That single automation is worth $2,000–$8,000/month in retained revenue for a 200-student studio. It's the entire justification for buying studio management software.
Teachers, subs, and payouts
Most studios pay teachers with a Google Sheet the manager updates weekly. It's always slightly wrong and takes 2–3 hours. GymManage Pro logs every class taught with headcount and pay-rate, generates a per-teacher payout report per pay period, and exports to CSV for your bookkeeper.
Sub/swap is one click with automatic member notification. Per-teacher metrics — retention rate, wait-list requests, favorite-tags — help you see which teachers pull. It's a real staff-management tool, not just a scheduler.
What we don't try to be
Not a public marketplace. Not a workout-video streaming platform. Not a retail POS with inventory management. Not a full ERP for a 12-location chain.
The winning 2026 stack for a small-to-mid studio is: a light class booker (many use the built-in one), a real studio management CRM (GymManage Pro), and a workout/content tool if you sell that separately. This costs 50–70% less than one all-in-one enterprise seat and works better.
What you actually get
- Class packs, memberships, comp cards, and gift cards
- Auto-flag packs at 80% used + 14/7/1-day expiry alerts
- At-risk student detection with daily task list
- Teacher/instructor scheduling with sub/swap flow
- Per-teacher payout report (headcount × pay rate)
- Retention dashboards: churn, LTV, renewal rate
- Stripe payments and failed-card recovery
- Free for the first 25 students — no credit card required
GymManage Pro vs Mindbody / Marianatek
| What matters | GymManage Pro | Mindbody / Marianatek |
|---|---|---|
| Setup time | 60 seconds | 2–3 weeks |
| Cost for a 200-student studio | $79/month | $139–$469/month |
| Class-pack tracking | Native, per-day expiry | Yes |
| At-risk retention alerts | Automatic, daily | Add-on / manual |
| Teacher payout automation | Native, CSV export | 3rd-party or manual |
| Public marketplace | No — by design | Yes |
| Per-instructor fees | None | Yes on higher tiers |
Who this is for — and who it isn't
Great fit if…
- Yoga, Pilates, dance, HIIT, cycling, or boutique studio
- 40–500 active students, one or two locations
- You sell class packs and memberships (not just drop-ins)
- You have multiple teachers and want automated payout
- You care about retention more than a public marketplace
Not for you if…
- You need ClassPass-style marketplace built in
- Enterprise chain with 10+ locations and SSO requirements
- You need a full ERP with retail inventory and multi-currency
Pricing
Free for the first 25 students. Pro is $29/month for unlimited students + automations. Studio is $79/month for team seats, teacher payouts, and at-risk detection. No per-teacher fees, no setup, no annual lock-in.
FAQ
Which studios is this actually built for?
Yoga, Pilates, dance, HIIT, cycling, barre, and boutique-fitness studios with 40–500 active students. Also works for martial arts schools that run class-based programs.
How is this different from Mindbody?
Cheaper, faster to set up, no marketplace overhead you don't need, native retention/at-risk automation, and per-teacher payout report. Mindbody wins if you need the ClassPass-adjacent marketplace or 5+ locations.
Do you handle multi-location studios?
Yes on the Studio plan. Unified reporting across locations, per-location P&L, per-location instructor rosters.
Can I sell workshops and retreats?
Yes — first-class objects with deposits, capacity, wait-lists, and rev-share for co-leaders.
Does it integrate with my existing booker?
CSV weekly today. Direct integrations with Momence, Walla, and Mindbody are on the 2026 roadmap.
How fast to migrate from Mindbody, Marianatek, or Momence?
Under 15 minutes for most studios. CSV export from the old system, CSV import here. Pack balances and card-on-file (via Stripe) migrate cleanly.
Is there a mobile version?
Fast mobile web app. Works on iPad, iPhone, Android. No download required.
Do you have a public marketplace like ClassPass?
No, by design. Marketplace visibility is a separate problem with different economics. Pair GymManage Pro with a marketplace listing if you need it.
Keep reading
- Fitness studio software
- Yoga studio software
- Pilates studio software
- Boutique fitness software
- Gym CRM software
- Gym management software comparison 2026
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