CRM for yoga studios
The CRM yoga studios use to bring students back after they drift
Yoga students drift. They come three times a week, then vanish for a month, then wander back. GymManage Pro surfaces the drift early — so you can send a caring note before they've quietly canceled their membership in their head.
Active clients
42
Renewals this week
7
Overdue payments
2
Retention over rosters
Most yoga studios track memberships in their booking tool and stop there. But the metric that actually predicts revenue is 'did this student show up this week?'. GymManage Pro turns that into a first-class signal.
Students who miss two weeks in a row surface automatically. A one-line text — 'hey, missed you in vinyasa, everything okay?' — pulls back more members than any promotion.
Teacher trainings, workshops, series — all trackable
Yoga studios monetize deeply through series (200-hour teacher training, six-week beginner series, weekend workshops). These are hard to track in generic membership software.
GymManage Pro lets you create a cohort for each program, tag every participant, and run a full communication sequence — welcome, week-two check-in, mid-training feedback, certification follow-up.
Sits beside your booking tool
Keep Punchpass, Momence, Mindbody, or whatever you use for the actual class schedule. GymManage Pro handles the CRM layer — pipeline, packages, notes, and retention automations — that booking tools skip.
What you actually get
- Student profile with attendance frequency and preferred styles
- Package + membership tracker
- Automatic lapse detection (no visits in 14 / 30 days)
- Cohort tracking for teacher trainings and workshops
- Retention pipeline — New → Regular → Drifting → Lapsed
- Notes per student (injuries, modifications, prenatal)
- Multi-teacher seats with shared student notes
- Email sequences for intro-offer conversion and re-engagement
GymManage Pro vs Mindbody
| Feature | GymManage Pro | Mindbody |
|---|---|---|
| Setup time | 60 seconds | 2–4 weeks |
| Lapse detection | Automatic thresholds | None built-in |
| Teacher training cohorts | First-class | Manual workarounds |
| Monthly cost | $79/mo | $169–$469/mo |
| Class booking marketplace | No — pair with your booker | Yes |
| Free tier | Yes (25 students) | No |
Who this is for — and who it isn't
Great fit if…
- Single-location yoga studio, 50–500 active students
- You run teacher trainings, workshops, or series
- You want a retention system, not another booking tool
- You already have (or don't need) a class scheduler
Not for you if…
- You want a public class marketplace like Mindbody
- You run 5+ locations with retail and payroll
Pricing
Free forever for the first 25 students. Studio plan (multi-teacher seats, cohort tracking, advanced retention reports) is $79/month.
FAQ
Do we drop Mindbody?
Only if you want to. Most studios keep their booking tool and layer GymManage Pro on top for CRM and retention.
Can we track teacher trainings?
Yes — create a cohort, tag every enrollee, and run a communication sequence over the length of the training.
How does lapse detection work for yoga students?
Set a threshold (14 or 30 days). Students who miss that window surface in a 'reach out' list.
Can teachers see and add notes?
Yes, on the Studio plan. Teachers see shared student notes — prenatal, injury, modifications.
Does it handle donation-based pricing?
Yes. Track drop-in donations, sliding-scale memberships, and community passes as their own package types.
Can we send karma-class invites to lapsed students?
Yes. Filter by 'lapsed 30+ days', send a segment email inviting them to a free class.
How is student data protected?
Row-level security per workspace. Data is exportable any time via CSV.
Keep reading
- Yoga studio software checklist
- Boutique fitness software
- Boutique studio CRM
- Pilates studio CRM
- Renewal tracking software
- Retention playbook
Start free in 60 seconds
No credit card. Free tier on every plan.