CRM for dance studios
A CRM built for dance studios — season enrollment, recitals, and all
Dance studios have a cadence generic gym software ignores: fall enrollment, winter recital, spring competition, summer intensive. GymManage Pro tracks dancers across seasons, links parents to families, and keeps recital-season logistics from swallowing your calendar.
Active clients
42
Renewals this week
7
Overdue payments
2
Seasonal enrollment is a first-class flow
Every fall, you re-enroll returning families and onboard new ones. Every spring, you register for recital and collect costume fees. GymManage Pro treats each season as a cohort — you see who's returning, who hasn't renewed, and who still owes for costumes at a glance.
Automated re-enrollment sequences (early bird, standard rate, last-call) run on schedule so you're not manually blasting the whole list three times.
Parents are the client — families link together
One parent, three dancers, one payment method. GymManage Pro's parent-family linkage means a single contact record ties to all their kids. Payment status rolls up to the family, communication goes to the parent, and each dancer keeps their own class enrollment and progress notes.
Recital and competition logistics without spreadsheet hell
Track costume orders, tights sizes, ticket sales, and travel-comp fees per dancer. Filter by 'owes for costumes' or 'competition team' to send targeted messages. Recital season becomes something you manage, not survive.
What you actually get
- Dancer profile with class enrollment history and notes
- Parent-family linkage with rolled-up payment status
- Season cohort tracking (fall, spring, summer intensive)
- Tuition + costume + competition-fee tracking
- Renewal + re-enrollment automations
- Trial → Active → Lapsed pipeline
- Multi-instructor seats with per-class permissions
- Stripe payment status per family
GymManage Pro vs Jackrabbit Dance
| Feature | GymManage Pro | Jackrabbit / DanceStudio-Pro |
|---|---|---|
| Setup time | 60 seconds | Days with onboarding |
| Parent-family linkage | Built-in | Built-in |
| Seasonal cohort tracking | Tag-based | Season-based |
| Monthly cost (small studio) | $29–$79/mo | $59–$189/mo |
| Class booking / registration portal | No — pair with a form | Yes |
| Free tier | Yes (25 dancers) | No |
Who this is for — and who it isn't
Great fit if…
- Dance studio (ballet, jazz, hip-hop, contemporary, competition)
- 20–500 active dancers with kids' programs
- You want CRM + retention, not a full registration portal replacement
- You already have (or don't need) a scheduling system
Not for you if…
- You need built-in tuition billing with auto-drafting
- You want a public registration portal for new families
Pricing
Free for the first 25 dancers. Pro is $29/month for unlimited dancers. Studio is $79/month with multi-instructor seats and season cohort reporting.
FAQ
Do we replace Jackrabbit or DanceStudio-Pro?
Not necessarily. Many studios keep their registration/billing tool and add GymManage Pro as the CRM layer for retention and family communication.
How does parent-family linkage work?
One parent contact links to multiple dancer profiles. Payments and communication flow through the parent.
Can we track costume orders?
Yes — as a custom package type or tag with size and payment status per dancer.
Do you handle recital ticket sales?
Not directly — pair with a simple ticket tool. GymManage Pro tracks who bought.
Can competition team travel be managed here?
Yes — competition team is a cohort, and each event is a sub-cohort with fees and travel notes.
How do we run early-bird re-enrollment?
Build a re-enrollment sequence (early bird → standard → last-call) and trigger it in July for fall enrollment.
Is there a discount for annual billing?
Yes — two months free on annual plans.
Keep reading
- Dance studio scheduling & enrollment guide
- Boutique fitness software
- Boutique studio CRM
- Renewal tracking
- Trial follow-up templates
- Retention playbook
Start free in 60 seconds
No credit card. Free tier on every plan.