Martial arts management software
Run your dojo without the paperwork
A modern martial arts management platform for BJJ academies, karate dojos, Muay Thai gyms, and after-school programs. Track belts, log attendance, automate renewals, and stop losing students between the trial class and the first month's tuition.
The five things every dojo owner wastes hours on
Talk to any school owner and the same time-sinks come up: chasing overdue tuition, logging attendance in a binder, building testing rosters from memory, replying to the same parent questions, and following up with trial students who never came back. Martial arts software that doesn't fix those five things isn't worth $100/month.
What martial arts management software should do
Belt & rank tracking
Log promotions, stripes, and curriculum progress for every student. See who's due for testing this month without flipping through a binder.
Class attendance logging
One-tap check-in on the iPad at the door. Track class counts toward belt requirements automatically — no more paper rosters.
Membership renewals on autopilot
Recurring billing with automatic reminders before each renewal. Catch failed cards and lapsing memberships before they walk.
Parent & student comms
Email and SMS reminders for testing dates, tournament signups, and tuition. Send to a whole rank, age group, or program in one click.
Trial & intro program pipeline
Track every prospect from web inquiry → intro class → signed-up student. Automated follow-ups so no lead gets forgotten.
Multi-program support
Run BJJ, Muay Thai, kids karate, and after-school programs from one dashboard. Separate schedules, pricing, and rank systems per program.
How to automate dojo operations in 4 steps
Replace the attendance binder
Import your roster from a CSV (Gymdesk, Mindbody, or a spreadsheet). Put an iPad at the front door for one-tap check-in. Class counts start accumulating against belt requirements immediately.
Automate the billing nag
Move monthly dues to recurring card or ACH. Set automatic reminders 7, 3, and 1 day before each renewal. Failed-payment emails go out automatically — you stop chasing parents at pickup.
Run testing cycles from one screen
Filter students by rank and class count to see who qualifies for the next stripe or belt test. Generate the testing roster, email parents the date and fee, and log promotions in one flow.
Close the trial-to-member loop
Every web inquiry lands in your intro pipeline with an automatic email sequence. Track who showed up, who signed up, and the trials you're losing — then fix the leak.
Belt tracking that actually saves time
Every promotion is a record on the student profile — current belt, stripes, date awarded, and the instructor who signed off. Filter the roster by "white belt with 30+ classes" to build the next stripe-test list in seconds. Parents get an automatic email when their child is promoted; you stop printing certificates the night before.
Attendance that means something
One iPad at the front door. Students tap their name, attendance is logged, class counts roll up to belt requirements, and the no-show list lands in your inbox at week's end. Reach out to a student before they ghost — that's how retention works.
Membership renewals on autopilot
Recurring billing on card or ACH. Reminders before each renewal, automatic retries on failed payments, and a single "past due" screen so you stop having awkward tuition conversations at the door. The average school we onboard recovers 3–5% of revenue inside the first 60 days just from catching failed cards.
Frequently asked questions
What's the difference between martial arts management software and general gym software?
Martial arts schools need belt and rank tracking, attendance counts that roll up to belt requirements, parent communication (most students are minors), and multi-program support (BJJ, Muay Thai, kids karate). General gym software is built for class drop-ins or 1:1 personal training and usually doesn't model rank progression.
Is GymManage Pro built specifically for martial arts schools?
GymManage Pro is a flexible studio CRM used by personal trainers, boutique studios, and martial arts schools. The CRM, billing, renewals, attendance, and pipeline features map cleanly to dojo operations. If you need deep belt-rank automation specific to traditional Japanese arts (e.g. kyu/dan with formal certificates), Gymdesk is more specialized — we're leaner and cheaper for most schools.
How much does martial arts management software cost?
Most martial arts platforms run $75–$200/month depending on student count. GymManage Pro starts at $29/month for solo instructors and scales up by school size. There's a 14-day free trial — no credit card.
Can I import students from Gymdesk, Mindbody, or Zen Planner?
Yes. Export your member list to CSV from any of those platforms and import directly. Rank, renewal date, parent contact, and tags all come along.
Do you handle child memberships and parent contacts?
Yes. Each student record can carry a parent or guardian as the billing and comms contact, with the student's name, age, and rank on the profile. Reminders, invoices, and testing emails go to the parent.
Can I run multiple programs (BJJ, Muay Thai, kids karate) from one account?
Yes. Each program has its own schedule, pricing, and rank system. Students can be enrolled in multiple programs, and attendance counts roll up per program toward that program's belt requirements.
Try GymManage Pro free for 14 days
No credit card. Import your roster in minutes. Belt tracking, attendance, and renewals ready out of the box.
- 14-day free trial
- CSV import from Gymdesk & Mindbody
- Cancel anytime