Personal trainer CRM software
Personal trainer CRM software that chases renewals so you don't have to
Short answer: personal trainer CRM software keeps every client, session package, renewal date, and follow-up in one place and tells you who needs attention today. GymManage Pro does this for solo trainers and small studios from $29/month
What it does day to day
- Client profiles with goals, injuries, session history, and payment status in one view
- Package tracking that counts sessions down and flags the client at 2 remaining
- Automatic renewal reminders before a package expires, not after
- Trial-to-paying pipeline so no enquiry sits unanswered
- At-risk detection for anyone who hasn't trained in 14 days
- Notes and message history attached to the person, not scattered across your phone
Why trainers outgrow spreadsheets
A spreadsheet records what happened. It never tells you what to do next. Once you pass roughly 15 clients, the arithmetic of "who has sessions left" stops being something you can hold in your head between sessions, and the first thing to slip is the renewal conversation — the single most profitable five minutes in the week. CRM software turns that from memory into a daily task list.
If you're still on a sheet, the spreadsheet-to-CRM migration guide walks through moving your client list without losing history.
Pricing
Starter is $29/month and suits solo trainers. Studio is $79/month and adds multi-coach access for small studios. Both can be cancelled at any time. Full detail is on the pricing page.
FAQ
What is personal trainer CRM software?
Personal trainer CRM software is a client-relationship system built for coaching businesses. It stores each client's profile, session package balance, renewal date, notes, and communication history, then prompts you when someone is about to run out of sessions or has gone quiet. It replaces the spreadsheet-plus-memory system most trainers start with.
How much does personal trainer CRM software cost?
GymManage Pro is $29/month on Starter and $79/month on Studio Category pricing generally runs $25–$150/month depending on client volume and whether workout delivery is bundled in.
Do I need CRM software if I only have 15 clients?
Most trainers benefit before they hit 20 clients. The failure point isn't volume — it's an unrenewed package or an unanswered trial enquiry. A CRM makes those follow-ups automatic rather than something you try to remember between sessions.
Is CRM software the same as training-delivery apps like Trainerize?
No. Delivery apps focus on sending workouts and tracking exercise logs. CRM software focuses on the commercial side: who is paying, who is lapsing, who needs a renewal conversation, and which enquiries never got a reply. Many trainers run one of each; GymManage Pro covers the CRM side.
Can I import my existing client list?
Yes. CSV import is included on all paid plans, so you can move a spreadsheet or an export from Mindbody, Trainerize, or TrueCoach in a few minutes.
One saved renewal covers the month
From $29/mo. Cancel anytime.
Related: Personal trainer CRM · Gym CRM software · Client management software · CRM for personal trainers