Pilates booking software that respects packs, waitlists, and cancellation windows

Bookings that decrement the right pack

A client with three active packs — a 10-pack of privates, a monthly reformer unlimited, and 4 remaining group sessions — books a private. Which pack gets decremented? Most booking software either asks the client (bad UX) or picks wrong (revenue leak).

GymManage Pro uses a priority order you configure per studio: use unlimited first, then expiring soonest, then largest remaining. Clients never think about it, and instructors never fix balances after the fact.

Waitlists that actually convert

Waitlists only work if the client at the top hears about the opening in under 5 minutes. GymManage Pro cascades SMS + email to the top 3 waitlisters simultaneously — first to confirm takes the slot. Studios recover 60–80% of late-cancelled revenue this way.

Cancellation policies enforced by the software

The 12-hour or 24-hour cancellation policy every pilates studio posts on the wall is almost never enforced, because enforcement is awkward. GymManage Pro handles it silently: late cancel = pack deducted (or a $20 fee charged, your choice), no argument with the front desk. Clients accept the policy at signup; the software applies it.

Public booking page and embed

Studio tier gives you a public booking page (yourslug.gymmanage.pro) or an embed for your own site. Clients see live availability, book with a card on file, and get a calendar invite. No sign-in required for existing clients.

What this doesn't do (and why that's fine)

This isn't a public marketplace — clients discover your studio through your website and Instagram, not a shared discovery feed. That's a feature, not a limitation: marketplaces skim 20–30% of new-client revenue and train your clients to shop competitors. Direct-booking studios have higher LTV.